Types of Visa

An entry visa is essential for all foreigners visiting India. There are several types of visa available, those travelling specifically for the 14th Asia Oceania ORL- HNS Congress 2019 will need to apply for a Conference Visa.

Accompanying Persons are not entitled to attend the conference sessions and should apply for a Tourist Visa.

Documents supporting a Conference Visa

Conference Visas are issued by the relevant Indian Embassy if the visa application is accompanied by:

  • A letter of invitation to the conference/seminar/workshop in India
  • Copies of permissions from four Indian Government Agencies for the staging of a particular conference

These documents are not required by those applying for a Tourist Visa, i.e. those not entitled to attend the scientific sessions of the conference, such as accompanying persons. Letters of invitation can only be issued to delegates attending the Scientific Congress; not accompanying persons including spouses or others.

Invitation Letter website

Please note that the purpose of the Invitation Letter website is only to help visa applicants by providing the above five documents required for a Conference Visa. These documents must be submitted by the applicant along with the visa application form, passport and any other documents as required by the local embassy.

The responsibility of getting a visa lies with the applicant, and neither 14th Asia Oceania ORL- HNS Congress nor the Professional Conference Organiser KW Conferences can influence the embassy to grant a visa.

To use the website, registered participants of the 14th Asia Oceania ORL- HNS Congress 2019 should have filled in their passport details on the online registration form.

They will be then able to generate and print personalised letters of invitation and download the four Indian Government permissions by clicking on the Invitation Letter website.

Logon by using the personal access key emailed to you after registration. Please note that a letter of invitation is only for facilitating your visa, it should not be considered as an invitation covering fees and other expenses.

Important: Citizens of Afghanistan, Iraq, Pakistan, Sudan and persons of Pakistan-origin currently holding citizenship of any country

These participants must fill in their passport details on the online registration form, and apply for Conference Visa more than 60 days before the start of the Congress, i.e. latest by 9 November 2018. The Congress organisers are required to send the passport details of these participants to the Ministry of Home Affairs for scrutiny, which takes 60 days.

General Visa Information

It is advisable to apply for a visa well in advance, but not earlier than 3 months before the date of the 14th Asia Oceania ORL- HNS Congress.

Foreign visitors entering India must possess a passport valid for at least 6 months after their date of entry into India, except in the case of nationals of Bhutan and Nepal, who need only carry suitable means of identification.

If approved, a single entry Conference Visa will be granted. Please note that the validity of a visa begins on the day it is issued. The date of entry into India does not affect the period of validity of a visa.

The list of Indian diplomatic missions overseas can be consulted at:

Many Indian embassies and consulates have outsourced their visa processing services to VFS Global http://www.vfsglobal.com Visa application forms may be downloaded from this link.

Online Visa Application

Many Indian Embassies, Consulates and High Commissions, including the High Commission of India in London, now require visa applications to be made online. This can be done from the Indian Government website: https://indianvisaonline.gov.in/visa/

Please note that this website is operated by the Indian Government, not the 14th Asia Oceania ORL- HNS Congress 2019World Congress.

  • The website occasionally crashes, throws up error messages or freezes. Make a note of your temporary reference number. If you are having problems try later using your temporary reference number to retrieve your partially filled form.
  • Length of stay – Check whether the form asks you for your length of stay in months. If the form asks for months, it actually means days. So if you put 15 months in this box, it will print out as 15 days.
  • Do not upload your photo on page 3 – press next page, check details and confirm. A visa application form will be generated with the High Commission Logo at the top. Print off 2 copies (and another one for yourself) and sign. Save the document in case you need to reprint.

Other Documents required by Indian Embassies for Conference Visa Photographs

You will need to provide two 50mm x 50mm photos. Please ensure they present the full head from top of hair to bottom of chin, and that this distance measures between 25mm and 35mm. If this is not correct your application will be rejected.

Copy of Letter from your Institution

This is a simple letter from the Institution you are associated with, identifying you and their relationship with you, and confirming that they understand you intend to visit India for the 14th Asia-Oceania ORL-HNS Congress 2019 from 9th- 13thJanuary 2019 (Wednesday to Sunday).

Document Checklist

You can download the complete checklist of documents required for a Conference Visa by the High Commission of India at London from:
http://in.vfsglobal.co.uk/pdf/Checklist_ ConferenceVISA14012013.pdf